Asistent/ica na projektu

Puno radno Ostalo

Opis posla

UNDP oglas za asistenta/icu na projektu

Agency: UNDP
Title: Project Assistant
Practice Area – Job Family: Capacity Development
Vacancy End Date (Midnight New York, USA): 08/08/2019
Duty Station: Sarajevo, Bosnia and Herzegovina
Education & Work Experience: C-HS Graduate or Equivalent – 5 year(s) experience, G-Bachelor’s Level Degree – 2 year(s) experience
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type: Common System
Bureau: Europe & the CIS
Contract Duration: 12 months
For Bosnia and Herzegovina nationals


Financed by the Government of Switzerland and implemented by the United Nations Development Programme (UNDP), the Municipal Environmental and Economic Governance (MEG) Project is a 12-year intervention in the domain of local governance in Bosnia and Herzegovina. The Project’s overall goal is defined as follows: Local governments (LGs), assigned with appropriate competences and finances, have improved their democratic governance, apply sound public policy and performance management systems, and provide public services in an inclusive, effective and efficient manner, particularly those related to economic and environmental sectors. The expected concrete improvements the Project will contribute to are clustered in three outcomes, as follows:

Outcome 1: Supported local governments apply effective development management systems characterized by stronger oversight of the legislative and greater accountability towards the citizens.
Outcome 2: Citizens and businesses in target localities benefit from good quality services provided by LGs in the economic and environmental sectors.
Outcome 3: Improved regulatory framework at higher and local government levels.
The Project’s territorial focus is on the North-West part of the country (including Una-Sana Canton and Prijedor region) and the North-East region (the wider Doboj-Tuzla area), covering 18 partner LGs: Bihać, Bosanska Krupa, Cazin, Doboj, Gračanica, Gradačac, Gradiška, Kalesija, Kostajnica, Kozarska Dubica, Prijedor, Prnjavor, Sanski Most, Tešanj, Teslić, Tuzla, Velika Kladuša and Žepče.

The Project is implemented in partnership with the Ministry of Foreign Trade and Economic Relations of Bosnia and Herzegovina, the Ministry of Development, Entrepreneurship and Crafts of the Federation of Bosnia and Herzegovina (FBiH), the FBiH Ministry of Agriculture, Water Management and Forestry, the Ministry for Administration and Local Self-Government of Republika Srpska (RS), the RS Ministry of Agriculture, Forestry and Water Management and both entity Associations of Municipalities and Cities (AMCs).

Duties and Responsibilities

1. Support to implementation of project strategies:

Supports development of project action plans and work plans;
Supports processes necessary for the implementation of project activities;
Assists in timely reporting and planning processes;
Provides assistance to team members in their regular project assignments and disseminating information;
Assists the Project Manager/ team members in identifying and coordinating activities in the field including maintaining contacts with stakeholders, arranging and attending meetings, and minute taking;
Supports project implementation with accurate, evidence-based reporting, collects and collates information and documentation related to monitoring of project activities, fulfilment of project’s logframe, indicators and deliverables;
Provides support in organization of external evaluations/ audits of the project and prepares information for evaluations or audit purposes;
Drafts routine official correspondence/documents and assists in the preparation of various reports;
Prepares background materials for discussions, correspondence and briefing sessions.
2. Administrative support in the implementation of project activities:

Assists in organization of field visits, missions, conferences, trainings and other logistics arrangements, as required by the project activities and in accordance with business processes;
Provides translation and interpretation as required for project activities;
Organizes translation and interpretation services in accordance with business processes;
Collates information related to travel of team members for purposes of obtaining travel authorisation;
Organizes transportation services in accordance with business processes;
Maintains project files;
Follows up on timely submission of F10s;
Ensures timely preparation and submission of monthly attendance record cards of the project staff and assists in preparation of quarterly timesheets.
3. Support to effective mainstreaming of gender equality:

Provides effective support to the Project Manager in incorporating gender equality in all the areas of implementation of project components, in the organization of the project evaluations and audits;
Ensures that all the data, when collecting and compiling inputs related to the project, are gender and age disaggregated.
4. Facilitation of knowledge building and knowledge sharing within the project:

Supports the organization of project knowledge management activities;
Synthesizes lessons learnt and best practices in the project;
Provides sound contributions to relevant knowledge networks and communities of practice.

Functional Competencies:

Results-Based Program Development and Management
Level 1.1: Contributing to results through provision of information

Provides information and documentation on specific stages of projects/program implementation
Building Strategic Partnerships
Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives
Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches
Resource Mobilization
Level 1.1: Providing information for resource mobilization strategies

Maintains information/databases on potential and actual donors
Maintains database of project files
Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Demonstrates good knowledge of information technology and applies it in work assignments
Good knowledge of financial rules and regulations
Ability to perform a variety of standard tasks related to contract, asset and procurement management, including screening, collecting and preparation of documentation, data processing, preliminary bids evaluation, filing, provision of information, control of assets
Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
Global Leadership and Advocacy for UNDP’s Goals
Level 1.1: Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
Client Orientation
Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly
Core Competencies:

Demonstrating/safeguarding ethics and integrity 
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating teamwork
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each employee.
Informed and transparent decision making.
Vrsta posla:rad na određeno vrijeme
Regija:Kanton Sarajevo regija

O zaposleniku

Znanja i kvalifikacije:Required Skills and Experience


University degree;
Secondary education with additional three years of relevant experience may be accepted in lieu of university degree.

Two years (five years with secondary education) of relevant administrative or project experience.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and extensive knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Experience in monitoring and evaluation processes would be an asset.
Language Requirements: 

Fluency in English and local languages.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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