Privatna Osnovna Škola Bloom

1 oglas(a) nudi Privatna Osnovna Škola Bloom

Sarajevo, Bosna i Hercegovina
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Private school Bloom is looking for a new team member at the position: Administrative Assistant/School Office managerLocation: Sarajevo, Bosnia & Herzegovina Job purpose: Duties and responsibilities include providing administrative support to ensure efficient operation of the school office.Supports the Director and office staff through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the school’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Responsibilities Office management Administrative Assistant/School Office manager is acting as a first point of contact:Dealing with correspondence and phone callsManaging diaries and organising meetings and appointments, often controlling access to the Director/Academic DirectorBooking and arranging travel, transport and accommodation for the office staff and studentsReminding the Director of important tasks and deadlinesContributing to reports, presentationsManaging databases and develop and maintain a filing system (computer and hand)Implementing and maintaining procedures/administrative systemsLiaising with staff, suppliers and clientsAnswer and direct phone calls; Reply to email, telephone or face to face enquiriesMaintain class lists/contact lists per group with email addresses of our families updatedProduce and distribute correspondence memos, letters, faxes and formsCarry out administrative duties such as filing, typing, copying, binding, scanning etc.Handle sensitive information in a confidential mannerCoordinate office proceduresResolve administrative problemsOrganize medical examinations for all workersOther tasks requested by DirectorAdmissionsLead initial visits of the school by parentsContribute to preparing the admissions and enrolment documentation for the following academic yearSend Enrolment pack and follow up on enrolment, gather all documentation from parents, making sure the enrolment pack is completeResponsible for the Montessori Apparatus workshop organisationResponsible for ensuring smooth communication with MCI, and making sure our obligations as a school part of the network are metCoordinate kitchen and maintenance staffOrganise schedule, follow sick leave and other absences, assist in yearly assessment, etc. for Cleaning team, Maintenance team and Kitchen teamSupport to Finance OfficerProcurement and logistics (kitchen, office and other school supplies). Supply ManagementInventory ControlInvoicing and simple accounting (eg stamping and printing bills)Ensure operation of equipment by completing preventive maintenance requirements (supervise maintenance staff in this sense); calling for repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesRequirements High school diploma or equivalent; college degree preferredFluent in English and Bosnian languagesA knowledge of standard software packages and the ability to learn company-specific software if required (namely, office management systems and procedures; Transparent classroom, website management software)Proven administrative or assistant experiencePersonal skills Excellent time management skills and ability to multitask and prioritize workExcellent written and verbal communication skillsAttention to detail, accuracy and problem solving skillsStrong organizational and planning skillsReporting and Analytical skillsExperience setting up Office Administration ProceduresStrong teamwork abilityDiscretion, trustworthiness and judgement: you will often be party of confidential informationPatience, tact and diplomacy.Flexibility and adaptabilityThe ability to be proactive and take the initiative